Frequently Asked Questions

Each trade’s hazards are ranked with real OSHA enforcement data: how often each hazard was cited, how serious the citations were, and the injuries and deaths behind them, with recent years counting more. The data comes from federal OSHA and State Plan inspections opened since October 2020 (in California, Cal/OSHA and federal inspections since January 2021). A State Plan state’s own data is used for a trade once that state has at least 150 citations for it; federal OSHA states share one ranking pooled across all of them. Where there isn’t enough data, the national ranking is used, and the note under the ranking says so. You can see the ranking for any state and trade on our homepage and state pages.

Yes. You can create checklists, such as equipment inspection checklists, and workers complete them on their phones by scanning a QR code. Completed checklists are saved to your company’s account.

Yes. A hazard report records what was seen, where, and the hazard category, right from the field. Reports are saved to your company’s account so managers can review them and follow up.

Every meeting is saved with its date and time, topic, trainer, location, attendees and signatures. On the Training Records screen you can search, filter and export any record, and generate PDF reports with the sign-in roster, the attendee list and the topics covered, ready for an inspector.

Yes. On every sign-in, a worker gives their name and draws their signature with a finger or a mouse, on their own phone, on the conductor’s device or on a kiosk tablet. The record keeps the signature with the time it was signed and the device used. Workers who can’t use the pad, for example with a screen reader, can type their signature instead.

Yes, with kiosk mode. A manager starts it for one meeting, and the tablet shows a locked sign-in page for that meeting only; leaving it takes the manager’s exit PIN, and it closes on its own after 12 hours. Photos are on unless your company turns them off: the tablet takes one photo of each worker at signing, after a notice on screen, and anyone can sign without one. Photos are seen only by company admins, safety managers and your assigned consultant, and are deleted automatically after the period your company sets: 90 days, 180 days, 1 year (the default) or 2 years.

Yes. A company can add the languages its crews speak: Chinese (Simplified), Chinese (Traditional), Vietnamese, Tagalog and Korean. The talk, its quiz and the worker’s sign-in page can then be shown in that language; the rest of the app stays in English and Spanish. These talks are machine-translated from the English talk and labelled that way, and the English version governs.

Yes. You can keep your OSHA 300 log, 300A summary and 301 incident reports in My Safety Solution, built around 29 CFR 1904. Privacy cases keep the worker’s name off the log, a company executive certifies the 300A with a drawn signature, and the forms print (under the Cal/OSHA form names for California companies). You can upload old logs from a spreadsheet or a PDF; scans can be read with AI, and nothing is saved until you review and confirm every row. The app also shows your own injury rates next to your trade’s, with tailgate talks suggested for the hazards behind your cases. Company admins and your assigned consultant can open the logs, and safety managers too if your company allows it. It is guidance to help you keep your records, not legal advice.

No. It prepares files in the columns of OSHA’s Injury Tracking Application (ITA) upload templates, and you submit them to OSHA yourself. When a serious case is entered, the app also shows the reporting deadlines: under federal OSHA, a work-related death within 8 hours, and an in-patient hospitalization, amputation or loss of an eye within 24 hours; in California, a serious injury, illness or death to Cal/OSHA within 8 hours.

Your Hazard Profile shows what employers in your trade reported to OSHA on their injury logs, where available for your trade, from OSHA’s Injury Tracking Application data for your state or nationwide: injury rates by year, case types, how the injuries happened, the kinds of injury and the parts of the body. It is a sample, not all employers: only the employers required to file are included.

Yes. Keep your company’s record of the outside training and cards each person holds, such as a forklift evaluation, a respirator fit test or an OSHA 10 or 30 card, or your own kinds, with the issue date, the expiry date and who saw the original. The page shows what has expired or expires within 30 or 60 days. Status is shown on screen; there are no automatic reminders. My Safety Solution does not issue, certify or verify any card or certification.

A general contractor creates a project for each job site and invites its subcontractors. Each sub is its own company in the app, with access limited to that project. Subs complete the trainings the GC requires and upload the documents it requests, such as an IIPP, heat illness and workplace violence prevention plans, and proof of insurance. The GC sees each sub’s status on the project, but never the sub’s other records.

No. A subcontractor invited to a general contractor’s project gets free access to it: its own company account, its crew, the required trainings and the requested documents. The full platform, for its own safety meetings, schedule, library, checklists and records, comes with a subscription, and you can start with a 15-day free trial.

Yes. For your company’s own procedures (SOPs), your team describes the job, AI writes a first draft in English and Spanish, and your safety managers and company admins edit and approve it. An approved SOP is published to a page workers open by scanning its QR code, where they acknowledge it with their name and a drawn signature. When an SOP’s steps change, everyone acknowledges the new version again. SOPs belong to your company and are approved by your own team.

Yes. Our consultants give safety advice and guidance to employers in any state: written safety programs, help with federal OSHA and State Plan citations, safety program and records reviews, hazard assessments and JHAs, and training for supervisors and crews. Consulting is quoted per job, and you request it from inside your account. Your company keeps responsibility for, and control of, its safety program and its workers.

Yes. Tailgate talks, review questions and the worker screens switch between English and Spanish, so each crew can be trained in the language it understands best. A company can also add other crew languages, as machine translations of the English talk. This website is in Spanish too: use the EN/ES switch at the top of the page.

Yes. The Starter, Growth and Business plans each start with a 15-day free trial with full access to all features. No credit card is required.

Plans are priced by the number of employees (seats) on your account: Starter covers up to 25 employees, Growth up to 50 and Business up to 100, and every plan includes the same features. For more than 100 employees, contact us about Enterprise. Current prices are on the pricing page.

A safety huddle is a brief meeting held before work begins to discuss workplace hazards, safety procedures, and operational risks. Safety huddles help reinforce safe behaviors and improve workplace awareness.

OSHA does not specifically mandate safety huddles, but employers are required to communicate workplace hazards and provide appropriate safety training. Regular safety meetings help demonstrate ongoing compliance efforts.

A safety huddle is typically a short daily or weekly discussion focused on immediate workplace risks. A toolbox talk is a more structured training session that covers a specific safety topic in detail.

The frequency depends on the industry and risk level. Many organizations conduct daily huddles, weekly toolbox talks, and monthly safety training sessions.

While OSHA requirements vary by regulation, maintaining records of safety meetings and training is considered a best practice and can support compliance efforts during inspections and audits.

Most safety huddles last between 5 and 15 minutes. The goal is to keep discussions focused, relevant, and actionable.

Topics may include hazard communication, PPE requirements, forklift safety, fall protection, heat illness prevention, lockout/tagout procedures, ergonomics, and emergency preparedness.

Yes. Consistent safety communication improves awareness, reinforces safe work practices, and helps employees identify and address hazards before incidents occur.

Employers should maintain attendance records, training topics, dates, instructors, employee acknowledgments, and supporting documentation.

Retention requirements vary by industry and regulation. Many organizations retain training records for several years as part of their overall compliance program.

Use real-world examples, encourage employee participation, discuss recent incidents, and focus on hazards employees encounter every day.

Common mistakes include using outdated content, failing to document attendance, delivering generic topics, and treating meetings as a paperwork exercise rather than a learning opportunity.

Yes. Attendance records provide documentation that employees participated in the training or discussion.

Digital signatures are widely used and provide a reliable way to document attendance, especially for organizations with multiple crews or locations.

Construction, manufacturing, transportation, warehousing, utilities, oil and gas, public works, landscaping, and other safety-sensitive industries benefit significantly from regular safety meetings.

Rotate topics regularly, incorporate current workplace issues, review incidents, and use industry-specific content relevant to your workforce.

Yes. Reviewing near misses helps employees learn from potential hazards before they result in injuries or property damage.

A strong safety program may contribute to fewer incidents, improved claims history, and stronger risk management practices that can positively influence insurance discussions.

A centralized system helps standardize content, track attendance, monitor completion, and generate reports across all sites.

Track attendance, employee participation, incident rates, corrective actions, and overall safety performance trends.

Safety meeting software helps organizations manage safety training, distribute topics, document attendance, schedule meetings, and generate compliance reports.

Paper records can be lost, damaged, or difficult to retrieve. Digital systems provide secure storage, easier reporting, and improved audit readiness.

My Safety Solution helps organizations document safety meetings, track attendance, generate reports, and maintain organized records that support workplace safety programs.

Yes. My Safety Solution comes with a built-in library of over 2,500 tailgate talks in the NLTAPA format, each referencing the regulations it’s built on, and you can add your own topics to your company’s custom topic library.

Yes. My Safety Solution allows safety consultants and multi-location organizations to manage multiple companies, crews, and facilities from a single platform.

Yes. Employees can sign electronically, creating a secure digital attendance record that is automatically stored and available for reporting.

Yes. My Safety Solution supports recurring schedules, helping organizations maintain consistent safety communication and training.

The platform can generate reports covering attendance, training history, meeting topics, employee participation, and compliance activity.

Yes. The platform is designed to support organizations ranging from small crews to large enterprises with multiple locations.

Most organizations can begin using My Safety Solution immediately. The platform is designed to simplify safety meeting management without requiring extensive setup or training.